Tuesday, 17 December 2013

Car rental software - A complete solution - Features Matrix

Car rental software - A Complete Solution

Designing and developing a serious car rental solution it is at least a very demanding task. Designing and developing a tool like Carhire Manager Web was not just demanding it was a big challenge. It is not just a matter of thousands of man hours needed to produce the million lines of source code. If you are writing source code and want to be innovative then it’s challenging. If you are dealing with state of the art technology then it is actually more than challenging. It is really tough business. My deep respect to my developer team for the outstanding outcome of their really tough job.

First of all, a car rental software must be easy to use and cost effective. Due to the big   need of mobility in a car rental business, a car rental system must be accessible from any web enabled device. A car rental software has to be “The Tool” for managing customer service, bookings, fleet, employee performance, financial, distribution partners, online and XML reservations. Any proper car rental software solution has to be a complete solution that keeps every aspect of a car rental business connected and under control.

There is a quite big range of car rental software products currently in the market. The approach, the coverage and the price may vary between different products.
Carhire Manager Web is not simply just another car rental software. It is a – no nonsense - complete solution – a web based solution - for any size of a company in the car rental industry.

In order to give you a chance to realize the size and the coverage of Carhire Manager Web I have decided to provide the Features Matrix below. You may also find this matrix in the product page http://www.carhiremanagerweb.com

Carhire Manager Web Features Matrix



Forms Authentication

Windows Authentication

Lock Screen when idle
Access Restriction
User Rights Wizard

I.P. access restriction

Auto Lock of account in case of 3 failed logins
Transaction Logs /Tracking
Central log file

Object History.

Back Office Functionality

User Inteface
Intuitive user interface

Facebook like Live Messaging System

Widgets (sticky notes, clock, calculator, alerts)

Live Dashboards
Operation Dashboard with drill down analysis

Manager Dashboard with drill down analysis


Days monitoring
Fleet Management
Vehicle details

Vehicle lists

Vehicle Images

Vehicle Documents

Vehicle reminders

Fleet Chart per vehicle category

Damage report

Service Cards

Service reports

Vehicle transfers

Accident reports

Vehicle Depreciation
Equipment Inventory

Equipment categories

Equipment availability

Equipment chart
Vehicle Tracking
Live Vehicle Tracking

Interfaced with Google Maps

Route Playback.

Device list

Command center
Agent details

Agent history

Agent overall report

Commissions report


Agent summary invoicing

Agent documents

Agent targets

Agents portal
A powerful rate  engine
Excel like User interface

Multiple rates  per agent/Multiple agents per rate

Rates based on rental date & reservation date

Export to Excel & Import from Excel

Early Birds

Flexible rates / Special Offers


Client Transfer Rates

Split Rates

Multi brand capability

Yield management
Client Details

Client List

Client history

Client Statistics

Client payments

Client  statement of account
Quick quotation

Send quotation by email / SMS

Convert quotation to reservation

Convert quotation to agreement
Quick reservation & normal reservation

Send confirmation


User Notification by email / SMS

Reservation reports

Visual presentation on a fleet chart

Manual allocation of vehicles

Auto allocation & optimization
Check out
Days Monitoring with all details of deliveries

Prepare Vehicle

Initiate Agreement

Scan of  driving Licence or  Id  for client details

Innovative client search function

Mobile interface checkout

Customized Rental Agreement

Vehicle condition (damages)

Fuel Options


Equipment check out

Amend booking

Add extra charges  & invoice


Check In
Check in from fleet chart  & day’s monitoring

Check In form

Quick Check In with QR reader

Mobile  interface check in

Refunds & credit notes

Equipment check in

Vehicle condition (damages)

Issue Damage invoice
Long term rental- Leasing
Master Agreements

Leasing – Long term rentals

Clients Summary Invoicing

Leasing history
Client Transfers
Client Transfers

Special rates for transfers

Drivers for transfers

Transfer Invoicing
Daily cashbook per branch

Automatically updated

Daily cash reports

Day closing

Cash Entries
Quick  group availability

Monthly availability

Daily availability

Group Availability reports
Forecast of bookings for a specific period

Forecast daily reservations
Vehicle Fines
Vehicle Fines

Track Fines
 Multi Brand
Multi Brand Capability

Logotype per Brand

Track brand per agreement
 Reporting / Statistics
Using Crystal Reports Engine

Financial reports

Agent reports

Performance reports

Revenue Analysis reports

Fleet Reports

Reservation reports

Agreement reports

Equipment Reports

Leasing Reports

Client Transfer Reports

Clients reports
Website/E-Shop  Functionality

On- line bookings
Multiple Websites (Support multiple domains)

Customized Layout of website

On line bookings for internet visitors

On line bookings for internet visitors

Login for internet visitors

Sign up on News Letters.
Iframe support

Agent specific iframe.
Deep Link
Deep link support

Deep link in combination with XML interface
CRM functionality

SMS & Emails
Send emails to Clients

Send  SMS to Clients

Send SMS  or email with offers

Create “live” mailing lists
Express CheckOut
Express Check Out link with confirmation

Express Checkout Form
Client details
Client history

Client statistics

Client birthday reports / reminders
Submit evaluations

Evaluation Summary
Complain follow up system

Complaint related document archiving
Agent Portal

Agent portal
Create bookings

View bookings

Amend bookings

View commission Report
XML interface

SOAP XML Web Service
XML interface with major car rental brokers like Cartrawler, TravelJigsaw , Carjet , MicroNexus , AutoEurope e.t.c.

Group Availability & rates


Insert reservation

Update a reservation

Cancel reservation

Stop sales

Can be used to connect with any broker / agent 

Can be used to connect additional websites

Create XML users

Send XML specification
Mobile Interface

Mobile UI
Check out

Check In

QR code reader


Days Monitoring
Accounting Interface

Generic Accounting interface
Generic accounting interface

XML - Web Service

Options setup form

Create user roles

Adding / deleting  user & user rights
Ad hoc queries
Ad-Hoc  Queries Tool

Instant Ad-Hoc queries

Save & Print tabular reports
Admin Ticket system
Ticket system for correcting transactions
Export data
Widgets for administrators
System Alerts for administrators