Car rental software - A complete solution - Features Matrix

Car rental software - A Complete Solution

Designing and developing a serious car rental solution it is at least a very demanding task. Designing and developing a tool like Carhire Manager Web was not just demanding it was a big challenge. It is not just a matter of thousands of man hours needed to produce the million lines of source code. If you are writing source code and want to be innovative then it’s challenging. If you are dealing with state of the art technology then it is actually more than challenging. It is really tough business. My deep respect to my developer team for the outstanding outcome of their really tough job.

First of all, a car rental software must be easy to use and cost effective. Due to the big   need of mobility in a car rental business, a car rental system must be accessible from any web enabled device. A car rental software has to be “The Tool” for managing customer service, bookings, fleet, employee performance, financial, distribution partners, online and XML reservations. Any proper car rental software solution has to be a complete solution that keeps every aspect of a car rental business connected and under control.

There is a quite big range of car rental software products currently in the market. The approach, the coverage and the price may vary between different products.

Carhire Manager Web is not simply just another car rental software. It is a – no nonsense - complete solution – a web based solution - for any size of a company in the car rental industry.

In order to give you a chance to realize the size and the coverage of Carhire Manager Web I have decided to provide the Features Matrix below. You may also find this matrix in the product page http://www.carhiremanagerweb.com

Carhire Manager Web Features Matrix

Function	Description
Security
Authentication	Forms Authentication	✓
	Windows Authentication	✓
	Lock Screen when idle	✓
Access Restriction	User Rights Wizard	✓
	I.P. access restriction	✓
	Auto Lock of account in case of 3 failed logins	✓
Transaction Logs /Tracking	Central log file	✓
	Object History.	✓
	Encryption	✓
Back Office Functionality
User Inteface	Intuitive user interface	✓
	Facebook like Live Messaging System	✓
	Widgets (sticky notes, clock, calculator, alerts)	✓
	Multitasking	✓
Live Dashboards	Operation Dashboard with drill down analysis	✓
	Manager Dashboard with drill down analysis	✓
	Reminders	✓
	Days monitoring	✓
Fleet Management	Vehicle details	✓
	Vehicle lists	✓
	Vehicle Images	✓
	Vehicle Documents	✓
	Vehicle reminders	✓
	Fleet Chart per vehicle category	✓
	Damage report	✓
	Service Cards	✓
	Service reports	✓
	Vehicle transfers	✓
	Accident reports	✓
	Vehicle Depreciation	✓
Equipment	Equipment Inventory	✓
	Equipment categories	✓
	Equipment availability	✓
	Equipment chart	✓
Vehicle Tracking	Live Vehicle Tracking	✓
	Interfaced with Google Maps	✓
	Route Playback.	✓
	Device list	✓
	Command center	✓
Agents	Agent details	✓
	Agent history	✓
	Agent overall report	✓
	Commissions report	✓
	Performance	✓
	Agent summary invoicing	✓
	Agent documents	✓
	Agent targets	✓
	Agents portal	✓
A powerful rate  engine	Excel like User interface	✓
	Multiple rates  per agent/Multiple agents per rate	✓
	Rates based on rental date & reservation date	✓
	Export to Excel & Import from Excel	✓
	Early Birds	✓
	Flexible rates / Special Offers	✓
	Commissions	✓
	Client Transfer Rates	✓
	Split Rates	✓
	Multi brand capability	✓
	Yield management	✓
Clients	Client Details	✓
	Client List	✓
	Client history	✓
	Client Statistics	✓
	Client payments	✓
	Client  statement of account	✓
Quotation	Quick quotation	✓
	Send quotation by email / SMS	✓
	Convert quotation to reservation	✓
	Convert quotation to agreement	✓
Reservation	Quick reservation & normal reservation	✓
	Send confirmation	✓
	Reservation	✓
	User Notification by email / SMS	✓
	Reservation reports	✓
	Visual presentation on a fleet chart	✓
	Manual allocation of vehicles	✓
	Auto allocation & optimization	✓
Check out	Days Monitoring with all details of deliveries	✓
	Prepare Vehicle	✓
	Initiate Agreement	✓
	Scan of  driving Licence or  Id  for client details	✓
	Innovative client search function	✓
	Mobile interface checkout	✓
	Customized Rental Agreement	✓
	Vehicle condition (damages)	✓
	Fuel Options	✓
	Extras	✓
	Equipment check out	✓
	Amend booking	✓
	Add extra charges  & invoice	✓
	Extensions	✓
	Replacements	✓
Check In	Check in from fleet chart  & day’s monitoring	✓
	Check In form	✓
	Quick Check In with QR reader	✓
	Mobile  interface check in	✓
	Refunds & credit notes	✓
	Equipment check in	✓
	Vehicle condition (damages)	✓
	Issue Damage invoice	✓
Long term rental- Leasing	Master Agreements	✓
	Leasing – Long term rentals	✓
	Clients Summary Invoicing	✓
	Leasing history	✓
Client Transfers	Client Transfers	✓
	Special rates for transfers	✓
	Drivers for transfers	✓
	Transfer Invoicing	✓
Cashbook	Daily cashbook per branch	✓
	Automatically updated	✓
	Daily cash reports	✓
	Day closing	✓
	Cash Entries	✓
Availability	Quick  group availability	✓
	Monthly availability	✓
	Daily availability	✓
	Group Availability reports	✓
Forecasting	Forecast of bookings for a specific period	✓
	Forecast daily reservations	✓
Vehicle Fines	Vehicle Fines	✓
	Track Fines	✓
Multi Brand	Multi Brand Capability	✓
	Logotype per Brand	✓
	Track brand per agreement	✓
Reporting / Statistics	Using Crystal Reports Engine	✓
	Financial reports	✓
	Agent reports	✓
	Performance reports	✓
	Revenue Analysis reports	✓
	Fleet Reports	✓
	Reservation reports	✓
	Agreement reports	✓
	Equipment Reports	✓
	Leasing Reports	✓
	Client Transfer Reports	✓
	Clients reports	✓
Website/E-Shop  Functionality
On- line bookings	Multiple Websites (Support multiple domains)	✓
	Customized Layout of website	✓
	On line bookings for internet visitors	✓
	On line bookings for internet visitors	✓
	Login for internet visitors	✓
	Sign up on News Letters.	✓
Iframe	Iframe support	✓
	Agent specific iframe.	✓
Deep Link	Deep link support	✓
	Deep link in combination with XML interface	✓
CRM functionality
SMS & Emails	Send emails to Clients	✓
	Send  SMS to Clients	✓
	Send SMS  or email with offers	✓
	Create “live” mailing lists	✓
Express CheckOut	Express Check Out link with confirmation	✓
	Express Checkout Form	✓
Client details	Client history	✓
	Client statistics	✓
	Client birthday reports / reminders	✓
Evaluations	Submit evaluations	✓
	Evaluation Summary	✓
Complaints	Complain follow up system	✓
	Complaint related document archiving	✓
Agent Portal
Agent portal	Create bookings	✓
	View bookings	✓
	Amend bookings	✓
	View commission Report	✓
XML interface
SOAP XML Web Service	XML interface with major car rental brokers like Cartrawler, TravelJigsaw , Carjet , MicroNexus , AutoEurope e.t.c.	✓
	Group Availability & rates	✓
	Locations	✓
	Insert reservation	✓
	Update a reservation	✓
	Cancel reservation	✓
	Stop sales	✓
	Can be used to connect with any broker / agent	✓
	Can be used to connect additional websites	✓
	Create XML users	✓
	Send XML specification	✓
Mobile Interface
Mobile UI	Check out	✓
	Check In	✓
	QR code reader	✓
	Damages	✓
	Days Monitoring	✓
Accounting Interface
Generic Accounting interface	Generic accounting interface	✓
	XML - Web Service	✓
Administration
Setup	Options setup form	✓
	Create user roles	✓
	Adding / deleting  user & user rights	✓
Ad hoc queries	Ad-Hoc  Queries Tool	✓
	Instant Ad-Hoc queries	✓
	Save & Print tabular reports	✓
Admin Ticket system	Ticket system for correcting transactions	✓
Export	Export data	✓
Widgets	Widgets for administrators	✓
System	System Alerts for administrators	✓